{"id":4672,"date":"2025-03-18T10:04:41","date_gmt":"2025-03-18T15:04:41","guid":{"rendered":"https:\/\/www.northone.com\/blog\/?p=4672"},"modified":"2025-03-18T10:04:41","modified_gmt":"2025-03-18T15:04:41","slug":"how-to-print-1099-in-quickbooks-online","status":"publish","type":"post","link":"https:\/\/www.northone.com\/blog\/accounting\/how-to-print-1099-in-quickbooks-online","title":{"rendered":"How to Print a 1099 Form in QuickBooks Online in 2025"},"content":{"rendered":"\n

Tax season<\/a> can be stressful\u2014especially for small business owners managing contractor payments. If you\u2019ve hired freelancers or independent contractors in 2024, the IRS requires you to file 1099 forms<\/a> for tax reporting. Luckily, QuickBooks Online makes it easy to generate and print 1099 forms!<\/p>\n\n\n\n

In this guide, we\u2019ll walk you through the exact steps to ensure you\u2019re filing correctly and on time. Plus, we\u2019ll cover common mistakes to avoid and how North One\u2019s seamless QuickBooks integration<\/a> can simplify tax season.<\/p>\n\n\n\n

<\/span>Understanding 1099 Forms<\/strong><\/span><\/h2>\n\n\n\n

A 1099 form<\/a> is a tax document used to report payments made to non-employee workers, such as freelancers, contractors, and independent professionals. Businesses must file this form with the IRS and provide a copy to each contractor who earned $600 or more in the previous year.<\/p>\n\n\n\n

There are two common types of 1099 forms. The 1099-NEC<\/strong><\/a> (Nonemployee Compensation) <\/strong>is used to report payments to independent contractors. Meanwhile, the 1099-MISC<\/strong><\/a> covers other types of payments, such as rent, legal fees, and royalties. Most businesses filing for contractor payments will use the 1099-NEC form.<\/p>\n\n\n\n

<\/span>Key 2025 Tax Changes to Know<\/strong><\/span><\/h3>\n\n\n\n

While the IRS hasn’t announced major changes to 1099 filing for 2025, it\u2019s always best to check for updated regulations and deadlines. The deadline to send 1099 forms to contractors and file them with the IRS is typically January 31 each year.<\/p>\n\n\n\n

<\/span>How to Print 1099 Forms in QuickBooks Online (6 Steps)<\/strong><\/span><\/h2>\n\n\n\n

Printing 1099 forms in QuickBooks Online is a straightforward process, but accuracy is crucial to ensure compliance with IRS regulations. Follow these steps to generate and print your 1099-NEC or 1099-MISC forms properly:<\/p>\n\n\n\n

<\/span>Step 1: Confirm Your QuickBooks 1099 Settings<\/strong><\/span><\/h3>\n\n\n\n

Before printing, you need to confirm that QuickBooks is set up to track 1099-eligible vendors correctly. To do this, navigate to Settings (\u2699) and select Payroll & Contractors<\/strong>, then choose 1099s<\/strong>. Click Prepare 1099s<\/strong>, where you\u2019ll review your account mapping to ensure that all relevant expenses are categorized appropriately. Only payments made via cash, check, or direct bank transfer require a 1099. Payments made through third-party processors like PayPal or Venmo do not, as those services issue their own tax documents.<\/p>\n\n\n\n

<\/span>Step 2: Ensure Your Vendors Are Properly Categorized<\/strong><\/span><\/h3>\n\n\n\n

QuickBooks automatically categorizes vendors, but you should review each contractor\u2019s details to prevent errors. Make sure each 1099 contractor is labeled as an independent contractor rather than an employee. Verify that their taxpayer identification number (TIN)<\/a> and mailing address are accurate. Additionally, confirm that any payments meeting or exceeding the $600 threshold for the tax year are marked as 1099-eligible transactions. To check this, go to Expenses<\/strong>, select Vendors<\/strong>, and review each contractor\u2019s information for accuracy.<\/p>\n\n\n\n

<\/span>Step 3: Generate the 1099 Form<\/strong><\/span><\/h3>\n\n\n\n

Once your vendor information is verified, you can generate the 1099 forms. Go to Taxes<\/strong> and select 1099 filings, then click Prepare 1099s<\/strong>. Make sure you\u2019ve selected the correct tax year (2024) so the system pulls the right payment records. QuickBooks will display a list of vendors and their total earnings for the year. Review this list carefully before clicking Next<\/strong> to confirm that all required information is included. If everything looks correct, proceed to E-file<\/strong> or Print<\/strong> to move forward with filing.<\/p>\n\n\n\n

<\/span>Step 4: Preview the 1099 Form<\/strong><\/span><\/h3>\n\n\n\n

Before printing, it\u2019s important to preview the 1099 form to catch any potential errors. Double-check that your business name, Employer Identification Number (EIN), and address match your official IRS records. Review contractor details and ensure that payment amounts align with your financial records. If you notice any discrepancies, you can return to the Vendors<\/strong> section and make any necessary edits before finalizing the form. Taking a few extra minutes at this stage can help you avoid reprints or IRS corrections later.<\/p>\n\n\n\n

<\/span>Step 5: Print the 1099 Form<\/strong><\/span><\/h3>\n\n\n\n

Now that you\u2019ve reviewed the details, you\u2019re ready to print the forms. First, load official IRS 1099 forms into your printer, as these are required for proper filing. In QuickBooks Online, click Print and Mail<\/strong>, then adjust your printer settings if needed to ensure the forms align correctly. Once you\u2019re satisfied with the formatting, print Copy B<\/strong> to send to your contractors and Copy C<\/strong> for your business records. It\u2019s always a good idea to print a test page before running multiple copies to avoid misaligned or illegible forms.<\/p>\n\n\n\n

<\/span>Step 6: File with the IRS and Distribute Copies<\/strong><\/span><\/h3>\n\n\n\n

With the printed forms in hand, you\u2019ll need to send Copy A<\/strong> to the IRS. If you choose to e-file through QuickBooks, the software will automatically submit the form on your behalf. If filing by mail, make sure to send the documents well before the January 31 deadline to avoid penalties. In addition to filing with the IRS, be sure to send Copy B<\/strong> to each contractor by the same deadline. Keeping a digital backup of all forms is also a good practice in case you need to reference them later.<\/p>\n\n\n\n

<\/span>Common Issues & Troubleshooting<\/strong><\/span><\/h2>\n\n\n\n

Even with QuickBooks Online\u2019s streamlined 1099 filing process, small business owners may run into common issues. Here\u2019s how to resolve them quickly:<\/p>\n\n\n\n