{"id":3580,"date":"2023-02-03T00:22:35","date_gmt":"2023-02-03T05:22:35","guid":{"rendered":"https:\/\/www.northone.com\/blog\/?p=3580"},"modified":"2023-05-16T14:12:24","modified_gmt":"2023-05-16T19:12:24","slug":"cash-disbursement","status":"publish","type":"post","link":"https:\/\/www.northone.com\/blog\/accounting\/cash-disbursement","title":{"rendered":"Cash Disbursement: Definition and Examples"},"content":{"rendered":"\n<p>Cash disbursements, or payments from one party to another, are made every day by small businesses to pay for services or goods. Accurately tracking cash disbursements is an essential part of healthy financial management for small businesses, especially in your accounting.&nbsp;<\/p>\n\n\n\n<p>To help you with this process, this article will provide you with a definition of this payment type, examples, and how to keep tabs on disbursements.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_is_cash_disbursement\"><\/span><strong>What is cash disbursement?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>A cash disbursement is any payment made from one business or individual to another in exchange for goods or services. While it has the word \u201ccash\u201d in it, this phrase can be applied to any method of payment used in your business, whether that be physical currency, a check, an ACH payment, or a different form of digital payment altogether.<\/p>\n\n\n\n<p>As a business owner, you\u2019re handling cash disbursements all the time\u2014when you pay your bills, purchase materials, receive orders from customers, pay dividends, or even cut your employees\u2019 paychecks.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Cash_disbursement_examples\"><\/span><strong>Cash disbursement examples<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Here are some examples of cash disbursements that you\u2019re likely to encounter as a small business owner:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Dividend payment: <\/strong>Redistributing a portion of your profits among other shareholders is a routine payment for most business owners. When you distribute this money from your business accounts to the individual accounts of those who are involved in your company, it\u2019s considered a cash disbursement.<\/li>\n\n\n\n<li><strong>Payment of a business loan: <\/strong>Have you received a loan for your business to expand, grow, or hold steady during a particularly tumultuous moment in the history of your company? If so, each and every payment you\u2019ve made on that loan was a cash disbursement.<\/li>\n\n\n\n<li><strong>Paying employee salaries: <\/strong>If you have staff, then you\u2019re also routinely running payroll. Whether you pay weekly, bi-weekly, or monthly, each time you do payroll, you\u2019re disbursing money from your business account to another individual\u2019s account.<\/li>\n\n\n\n<li><strong>Purchasing inventory and office supplies: <\/strong>Every business, regardless of its scale or industry, needs supplies to run smoothly. These could be manufacturing materials, office supplies, or cleaning products to keep a storefront in tip-top shape. This is another routine and often overlooked example of cash disbursements.<\/li>\n\n\n\n<li><strong>Refunding a customer for a returned product or refunded service: <\/strong>In the unfortunate event that a customer or client needs a refund, returning their money back to their account is a cash disbursement.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_keep_tabs_on_your_cash_disbursements\"><\/span><strong>How to keep tabs on your cash disbursements<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Many business owners find it helpful to keep a cash disbursement journal. This is essentially a record of your company\u2019s accounts, noting each payment made, to whom it was paid, and how much was spent.<\/p>\n\n\n\n<p>This may seem like extra work, but creating a record of each payment as soon as it is paid\u2014even before it\u2019s logged in the general ledger\u2014ensures that you always have an accurate reflection of your cash flow. Not only is this a helpful tool for reconciliation, but in the event that you\u2019re audited or something is missed elsewhere in your accounting practices, you\u2019ll always have a comprehensive record to refer back to.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_bottom_line\"><\/span><strong>The bottom line<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.northone.com\/customers\">Small business accounting<\/a> is no joke, but you\u2019re likely better prepared than you think. Once you start making careful note of your expenditures, you\u2019ll be able to avoid any hurdles that may come up down the road.<\/p>\n\n\n\n<p>There are times in business when you reconcile your books, and things don\u2019t add up. Occasionally, you need to verify payment before things have officially cleared. One great way to ensure you always have at least one complete record of your company\u2019s outstanding payments is by maintaining a cash disbursement journal.<\/p>\n\n\n\n<div class=\"wp-block-columns emailcapturecontainer has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" style=\"background-color:#edce81\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:45%\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" data-expand=\"1\" src=\"https:\/\/www.northone.com\/blog\/wp-content\/plugins\/media-ace\/includes\/lazy-load\/images\/blank.png\" data-src=\"https:\/\/www.northone.com\/blog\/wp-content\/uploads\/2021\/10\/N1-DeviceLockup.png\" alt=\"\" class=\"lazyload wp-image-3928\"\/><\/figure>\n<\/div><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Cash disbursements, or payments from one party to another, are made every day by small businesses to pay for services or goods. Accurately tracking cash disbursements is an essential part&#8230;<\/p>\n","protected":false},"author":4,"featured_media":3581,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[155],"tags":[],"class_list":["post-3580","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Cash Disbursement: Definition and Examples - North One<\/title>\n<meta name=\"description\" content=\"A cash disbursement is any payment made from one business or individual to another in exchange for goods or services.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.northone.com\/blog\/accounting\/cash-disbursement\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Cash Disbursement: Definition and Examples - North One\" \/>\n<meta property=\"og:description\" content=\"A cash disbursement is any payment made from one business or individual to another in exchange for goods or services.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.northone.com\/blog\/accounting\/cash-disbursement\" \/>\n<meta property=\"og:site_name\" content=\"North One Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/northonebanking\/\" \/>\n<meta property=\"article:published_time\" content=\"2023-02-03T05:22:35+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-05-16T19:12:24+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.northone.com\/blog\/wp-content\/uploads\/2023\/02\/Cash-Disbursement_-Definition-and-Examples.png\" \/>\n\t<meta property=\"og:image:width\" content=\"863\" \/>\n\t<meta property=\"og:image:height\" content=\"558\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Carter Grieve\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@NorthOneApp\" \/>\n<meta name=\"twitter:site\" content=\"@NorthOneApp\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Carter Grieve\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/accounting\\\/cash-disbursement#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/accounting\\\/cash-disbursement\"},\"author\":{\"name\":\"Carter Grieve\",\"@id\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/#\\\/schema\\\/person\\\/1d9ccac27f234254fafe34ebbeca437a\"},\"headline\":\"Cash Disbursement: Definition and Examples\",\"datePublished\":\"2023-02-03T05:22:35+00:00\",\"dateModified\":\"2023-05-16T19:12:24+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/accounting\\\/cash-disbursement\"},\"wordCount\":616,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/accounting\\\/cash-disbursement#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/wp-content\\\/uploads\\\/2023\\\/02\\\/Cash-Disbursement_-Definition-and-Examples.png\",\"articleSection\":[\"Accounting\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.northone.com\\\/blog\\\/accounting\\\/cash-disbursement#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/accounting\\\/cash-disbursement\",\"url\":\"https:\\\/\\\/www.northone.com\\\/blog\\\/accounting\\\/cash-disbursement\",\"name\":\"Cash Disbursement: Definition and Examples - 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