{"id":1957,"date":"2021-03-19T17:14:31","date_gmt":"2021-03-19T22:14:31","guid":{"rendered":"https:\/\/www.northone.com\/blog\/?p=1957"},"modified":"2023-06-26T14:43:43","modified_gmt":"2023-06-26T19:43:43","slug":"invoice-email","status":"publish","type":"post","link":"https:\/\/www.northone.com\/blog\/accounting\/bookkeeping\/invoice-email","title":{"rendered":"How to Send an Invoice by Email"},"content":{"rendered":"\n

You\u2019ve started up your small business<\/a>. You\u2019ve got your banking account<\/a>, set up your website, and made your first couple of sales. Congratulations! That\u2019s a huge accomplishment! <\/p>\n\n\n\n

Now that you\u2019re up and running it\u2019s time for you to start getting paid. But one of the most challenging aspects for many small businesses and freelancers is receiving and keeping track of payments for their services. <\/p>\n\n\n\n

In this article, we\u2019ll walk you through how to send an invoice email, what needs to be included in an invoice email, and offer some templates for you to use. <\/p>\n\n\n\n

<\/span>What is an Invoice Email?<\/strong><\/span><\/h2>\n\n\n\n

An invoice email is the email a business or freelancer sends to a customer or client who owes money for goods or services sold.<\/p>\n\n\n\n

An invoice<\/a> is a document from a transaction with the amount owed and due date for payment. Sending an invoice email with the payment owed and due date to your client or customer will ensure you\u2019re paid promptly.<\/p>\n\n\n\n

An invoice is useful for bookkeeping, inventory control, and avoiding mistakes when filing your business taxes<\/a> so that the IRS doesn\u2019t come around and cause a bunch of problems. They\u2019re an invaluable and necessary tool for almost all small businesses and sending an email with an invoice ensures you get paid on time.<\/p>\n\n\n\n

<\/span>Invoice Email Template<\/strong>s<\/span><\/h2>\n\n\n\n

If you’re emailing a client or customer with an invoice for the first time, you might not be aware of how to share the invoice or communicate with the customer. The invoice email templates below can be used in new emails or in the thread you’ve communicated with the client on previously to share the invoice for services rendered or goods sold. <\/p>\n\n\n\n

Sending a professional email with your invoice helps to legitimize your business in the eyes of your customers or clients. That professionalism is important as you continue to grow. Use the invoice email templates below to communicate effectively with your clients. <\/p>\n\n\n\n

<\/span>First Invoice Email Template<\/span><\/h3>\n\n\n\n

Subject line: Invoice [Number] for [Good\/Service]<\/p>\n\n\n\n

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<\/p>\n\n\n\n

Hi [Recipient Name],<\/p>\n\n\n\n

I hope you\u2019re doing well! <\/p>\n\n\n\n

I’ve attached invoice [Number] for [Good\/Service] due on [Date]. <\/p>\n\n\n\n

Please let me know if you have any questions.<\/p>\n\n\n\n

Best, <\/p>\n\n\n\n

[Your Name]<\/p>\n\n\n\n

<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n

<\/p>\n\n\n\n

<\/span>Follow-up Invoice Email Template<\/span><\/h3>\n\n\n\n

Subject line: Followup: Invoice [Number] for [Good\/Service]<\/p>\n\n\n\n

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<\/p>\n\n\n\n

Hi [Recipient Name],<\/p>\n\n\n\n

Just a quick follow-up to my last email with invoice [Number]. <\/p>\n\n\n\n

I’ve attached the invoice again for [Good\/Service] due [Date].<\/p>\n\n\n\n

Please let me know if you’d like to discuss the invoice!<\/p>\n\n\n\n

Best, <\/p>\n\n\n\n

[Your Name]<\/p>\n\n\n\n

<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n

<\/p>\n\n\n\n

<\/span>5 Tips for Sending an Invoice Via Email<\/strong><\/span><\/h2>\n\n\n\n
\"5<\/figure>\n\n\n\n

Invoice email templates will help you get a response and payment from clients but there are a few other best practices you should follow when sending an invoice via email.<\/p>\n\n\n\n

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  1. Add the invoice to your email as an attachment rather than including it in the body of the email. An invoice attachment will ensure easy record keeping for your customer and maintain the desired formatting of the invoice. <\/li>\n\n\n\n
  2. Keep a record of your outstanding and paid invoices for tax and payment tracking purposes. <\/li>\n\n\n\n
  3. Include the Invoice Number in your subject line to help you and your client keep track of invoices sent by email. <\/li>\n\n\n\n
  4. Keep email communication with clients professional by checking for typos and ensuring dates and information are accurate.<\/li>\n\n\n\n
  5. Ask the client how and when they like to receive invoices to increase the chances of being paid on time. <\/li>\n<\/ol>\n\n\n\n

    If you\u2019re sending out an invoice via email there are some things you should make sure you include on the invoice itself. Make sure your invoice includes the information below: <\/p>\n\n\n\n